some of our clients:
  • Johnson and Johnson
  • YPO
  • Bristol-Myers Squibb
  • US Army
  • Air New Zealand
  • WB
  • Red Bull
  • Frito Lay
  • Mercedes-Benz
  • Delta Airlines
  • bp

Government Proposal Writers with 92% RFP Win Rate

  • Do you lack the time or personnel to prepare a winning government RFP response?
  • Are you overwhelmed by RFP bid requirements and concerned about disqualification due to a minor omission?
  • Are you unsure about how to crush your competition?
  • Are you ready to invest in a team of experienced government proposal writers to maximize your win rate?

Work With the Best in the Business

For 28 years, our seasoned government proposal writers have produced winning government proposals. We work with companies of all types and sizes.  Our clients include:

  • the top 100 government contractors
  • companies familiar with RFP submissions
  • qualified companies new to government proposals

The typical lead time for RFP responses varies based on the complexity of the RFP and your readiness. Regardless, we know how to reduce RFP bid response time by as much as 50 percent.  Our team has completed many government RFP responses in two weeks. But we prefer to start the process at least four weeks before the deadline. The more time we have, the better the response.

After reviewing the RFP, we provide a no-obligation quote free of charge. The fixed fee includes unlimited amendments before the submission. We don’t surprise you with unexpected fees.

Custom Government Proposal Writing

government proposal writersEvery government RFP requires a custom response that best meets the solicitation requirements. Some government RFPs are downright confusing. Not to worry. We work with you to clarify and resolve ambiguous RFP. content. Our proposal manager provides you with our proprietary step-by-step guide. The guide articulates our best-in-class RFP process, including all roles and responsibilities. You never proceed in the dark.

Our government RFP response writers include:

  • former federal, state and local government contracting specialists
  • senior level corporate executives

Each proposal writing team has deep expertise in RFP value creation, marketing, operations, compliance, and finance. Team members have grown hundreds of companies, from startups to Fortune 100. We operate with an optimization mindset. Our team evaluates all RFP success factors including:

  • government agency relationships
  • winning value proposition
  • durable competitor advantage
  • competitor barriers to entry
  • potential headwinds
  • technology
  • markets
  • pricing

We deploy RFP methodology, developed and refined over 28 years. Our proprietary RFP proposal management system optimizes document workflow. The system minimizes workload, document confusion, and the stress that many teams experience during complex projects. Our optimal thinking proposal manager constantly tracks priorities and tasks against deadlines.

When responding to a government RFP, we:

  • establish a solid connection with the issuer in the cover letter and executive summary
  • best present your organization’s unique value proposition throughout the proposal
  • track compliance with the RFP requirements
  • collaborate to provide a best-in-class competitive response
  • articulate why your company best meets the recipient’s needs

First-rate customer service is always top of mind. Our proposal manager collaborates with you to meet every requirement. We triple check the issuer’s instructions and evaluation criteria. We then provide you with a detailed compliance spreadsheet and proposal outline.

Our RFP proposal writers conduct a comprehensive review of your information. We distinguish between the content we can use and what we need to edit. We also determine what to generate from scratch. Our team also conducts comprehensive primary and secondary market research (if needed). We work with your project manager to create, edit, organize and optimize the RFP response. Our experienced government proposal writers provide first-rate formatted content that distinguishes your brand. We also print, mail and/or assist with electronic submissions on time, every time.

With each RFP response, our professional RFP writers uncover more information about your company, services, and unique value proposition. Your dedicated project leader and writers are here for you.

Why You Can Count on Our Government Proposal Writers

Many government RFP proposal services deploy templates and individual RFP writers. But their unsophisticated solutions are usually rejected by savvy reviewers. 28 years of experience has taught us that when one person produces an RFP response, the proposal win rate is highly compromised. Our RFP proposal service deploys at least three experts with relevant industry experience for each RFP response. Their cross pollination uncovers unforeseen obstacles and produces the most successful responses.

Because we like to sleep well at night, we only write RFP proposal responses that are likely to succeed. That’s partially why our government RFP proposal service has outperformed the national average for 28 years. We average a 92 percent success rate.

Smart organizations seek providers whose value proposition triumphs over all others. Our seasoned government RFP team understands how to delight these organizations. We know how to communicate with them to achieve the best possible results. Our proposal manager works with you to ensure that every section of your proposal is:

  • realistic
  • accurate
  • most compelling
  • completed on time

Industries Served for Government Contracts

Our RFP proposal writers have won government contracts in every major industry. Below is a partial list:

  • Agriculture
  • Architecture
  • Aviation
  • Automotive Electronics
  • Banking
  • Building Maintenance and Janitorial Services
  • Business Process Engineering
  • Business Services
  • Campground Management Concession
  • Collection Services
  • Communications/Media
  • Concrete
  • Construction, Maintenance, and Rehabilitation
  • Covid Testing Labs
  • Cyber Security
  • Education Services
  • Engineering. Environmental. and Sustainability
  • Entertainment
  • Facilities Management
  • FinTech
  • Freight and Transportation
  • Golf Course Management Concession
  • Hospitality
  • Hotels
  • Industrial Equipment
  • Insurance
  • Inventory
  • IT Server Maintenance, Hosting, and Security
  • Landscaping, Grounds Maintenance
  • Legal
  • Logistics
  • Medical Devices
  • Mental Health
  • Network Integration
  • Oil and Gas
  • Printing
  • Professional Consulting Services
  • Renewable Energy
  • Research Management
  • Retail Trade
  • Security Services
  • Solar Power Generation
  • Software Development
  • Sport
  • Staffing and Recruitment Services
  • Systems Design
  • Website Design/Programming

Government Contracts We’ve Won

Our RFP proposal writers have won government contracts throughout the globe.  We have provided custom proposal writing services for federal U.S. contracts and every state, including:

Alaska, Arizona, Arkansas, California, Colorado, Chicago, Connecticut, Delaware, Florida, Georgia, Hawaii, Illinois, Indiana, Kansas, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New York, New Mexico, North Carolina, Ohio, Oklahoma, Pennsylvania, Rhode Island, South Carolina, Tennessee, Texas, Utah, Vermont, Virginia, Virgin Islands, Washington State, Washington DC, West Virginia, Wisconsin, and Wyoming.

Call (424) 204-6133

Monday to Friday, 8:30 am – 5 pm PST or 

schedule a call
to receive a no-obligation fixed fee quote for your next RFP,

  • When we need to win a government RFP, this team gets it done. They have responded to 13 RFPs for us and won all of them. What a find.

    Alan S.

    CEO, Healthcare corporation

  • I would like to say how wonderful your service is and when you told me that you were going to put your Top Writer on the job, I didn't imagine that they were going to be that good! Thanks!

    L SSgt Christopher H.

    U.S. Army

  • Optimal Writing Services delivers a top quality proposal on time and on budget. They wrote an amazing RFP for my organization in 23 days and we won the bid!

    Jack B.

    CEO, Financial Services Corporation

  • I want to thank you for your rigorous exploration of my concept, competitors and unique selling proposition before you wrote my business proposal. The proposal hits the nail on the head and has been a life saver.

    Jenny G.

    President, Occupational therapy company

  • The proposal team is far more cost effective and efficient than the in-house team we used for 18 years. We're winning 32% more of the proposals we go for.

    Jim B.

    CEO, Tech company

  • Satisfied with everything.

    Natalia B.

    CEO, Construction company

  • This proposal writing team exceeds expectations. Their writers, editors and graphics people are second to none. They've helped us win highly competitive RFP's and commercial proposals. Straight shooters that add real value.

    Richard W.

    SVP, Global hospitality chain

  • The optimal proposal writing team won a government RFP for a 15 year contract for us. Superb process executed by consummate professionals.

    Pete N, CEO, Mid-size security company